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Rilo provides comprehensive project management and productivity tools for task management, team collaboration, and workflow automation.

Available Tools

  • Asana - Project management and task tracking
  • Trello - Visual project management with boards
  • Notion - All-in-one workspace
  • Monday.com - Work operating system
  • Linear - Issue tracking and project management
  • Shortcut - Project management for software teams
  • Wrike - Collaborative work management
  • Todoist - Task management and to-do lists
  • TickTick - Task and time management
  • Clockify - Time tracking
  • Harvest - Time tracking and invoicing
  • Timecamp - Time tracking and productivity
  • Timely - Automatic time tracking
  • WakaTime - Developer time tracking
  • Confluence - Team collaboration and documentation
  • Canny - Feature request management
  • Productboard - Product management
  • Rocketlane - Customer onboarding
  • SafetyCulture - Safety and quality management
  • ServiceM8 - Field service management

Asana

Project management and task tracking platform for teams.

Authentication

Requires authentication with asana integration.

Available Functions

Asana provides functions for project and task management:
FunctionDescription
create_projectCreate a new project.
get_projectGet project details.
list_projectsList projects.
create_taskCreate a new task.
get_taskGet task details.
list_tasksList tasks.
update_taskUpdate task properties.
assign_taskAssign a task to a user.
add_commentAdd a comment to a task.
create_sectionCreate a section in a project.

Available Triggers

Asana supports app event triggers:
Trigger SlugDescription
ASANA_TASK_CREATEDTriggered when a new task is created.
ASANA_TASK_COMPLETEDTriggered when a task is completed.
ASANA_PROJECT_CREATEDTriggered when a new project is created.
Use get_tools_trigger_actions to discover all available triggers for Asana.

Trello

Visual project management with boards, lists, and cards.

Authentication

Requires authentication with trello integration.

Available Functions

Trello provides functions for board and card management:
FunctionDescription
create_boardCreate a new board.
get_boardGet board details.
list_boardsList boards.
create_listCreate a new list on a board.
create_cardCreate a new card.
get_cardGet card details.
list_cardsList cards.
update_cardUpdate card properties.
add_commentAdd a comment to a card.
add_attachmentAdd an attachment to a card.

Available Triggers

Trello supports app event triggers:
Trigger SlugDescription
TRELLO_CARD_CREATEDTriggered when a new card is created.
TRELLO_CARD_UPDATEDTriggered when a card is updated.
TRELLO_CARD_MOVEDTriggered when a card is moved to a different list.
Use get_tools_trigger_actions to discover all available triggers for Trello.

Notion

All-in-one workspace for notes, tasks, databases, and collaboration.

Authentication

Requires authentication with notion integration.

Available Functions

Notion provides functions for page and database management:
FunctionDescription
create_pageCreate a new page.
get_pageGet page details.
update_pageUpdate page content.
create_databaseCreate a new database.
get_databaseGet database details.
query_databaseQuery a database with filters.
create_database_entryCreate a new entry in a database.
update_database_entryUpdate a database entry.
add_commentAdd a comment to a page.

Available Triggers

Notion supports app event triggers:
Trigger SlugDescription
NOTION_PAGE_CREATEDTriggered when a new page is created.
NOTION_PAGE_UPDATEDTriggered when a page is updated.
NOTION_DATABASE_ENTRY_CREATEDTriggered when a new database entry is created.
Use get_tools_trigger_actions to discover all available triggers for Notion.

Monday.com

Work operating system for managing projects, workflows, and team collaboration.

Authentication

Requires authentication with monday integration.

Available Functions

Monday.com provides functions for board and item management:
FunctionDescription
create_boardCreate a new board.
get_boardGet board details.
list_boardsList boards.
create_itemCreate a new item on a board.
get_itemGet item details.
list_itemsList items.
update_itemUpdate item properties.
create_columnCreate a new column on a board.
create_groupCreate a new group on a board.

Available Triggers

Monday.com supports app event triggers:
Trigger SlugDescription
MONDAY_ITEM_CREATEDTriggered when a new item is created.
MONDAY_ITEM_UPDATEDTriggered when an item is updated.
MONDAY_BOARD_CREATEDTriggered when a new board is created.
Use get_tools_trigger_actions to discover all available triggers for Monday.com.

Using Project Management Tools in Workflows

Example: Task Automation

"Start workflow when a task is created in Asana, create corresponding card in Trello, and notify team via Slack"
The workflow will:
  1. Use Asana trigger for new tasks
  2. Create card in Trello
  3. Send notification to Slack

Example: Project Tracking

"Monitor Monday.com for completed items and update project status in Notion"
The workflow will:
  1. Use Monday.com trigger for item updates
  2. Check if item is completed
  3. Update project status in Notion

Best Practices

Organize work effectively:
  • Use projects and sections for organization
  • Set due dates and priorities
  • Assign tasks to team members
Automate repetitive tasks:
  • Create tasks from emails
  • Update status automatically
  • Generate reports on schedule
Enhance collaboration:
  • Share updates across platforms
  • Sync data between tools
  • Notify team of important changes

Limitations

  • All Tools: Each tool connects to a single authenticated account per workflow
  • All Tools: Subject to service rate limits and API quotas
  • Some Tools: Limited to workspace/organization permissions
Each project management tool integration connects to a single authenticated account. To use multiple accounts, create separate workflows.